POSTGRADUATE STUDENT’S ACADEMIC LIFE CYCLE:
PHASE 3: Submission
Chapters
After the registration of the title, the student submits chapter after chapter to the study leader/promoter. After all possible commentary from the study leader/promoter of a chapter has been satisfactorily dealt with the student may then proceed to the next chapter.
A PhD student must prepare an article, based upon the thesis and submit it for publication to an accredited journal.
An M-student is also encouraged to submit an article, together with the supervisor, for publication to an accredited journal, based upon the mini-dissertation/dissertation.
Higher Degrees Administration (HDA)
Notice of Submission (NOS)
Notice of the intention to submit for examination must be given to HDA at least three months prior to submission.
NOS can be done via the NWU DIY portal or by completing a NOS document and sending it to HDA with attention to Nauma Blom, Nauma.Blom@nwu.ac.za, our faculty advisor at HDA.
The faculty also take note of a NOS and make sure that the student is still registered for the current year, that the student's title is registered and that the student's examiners have been approved.
Important Document:
Submission
The entire examination process is administered by the Higher Degrees Administration (HDA) in consultation with the faculty. The student and the supervisor/promoter are not involved in this process.
An electronic version of a student’s thesis/dissertation should preferably be uploaded to eFundi, or it may also be submitted via email to HDA. [See HDA’s guidelines for electronic submission.]
The following documents must accompany the submissions for examination:
- Turnitin report (Turnitin is a software used by various universities to detect possible plagiarism in academic work produced by students.)
- Language editing report (The students are responsible for the professional language editing of their manuscript. A list of accredited language editors is available at www.translators.org.za)
- A signed Solemn Declaration form (Student confirms that the work submitted for examination is his/her own and the supervisor/promoter gives permission to submit for examination.)
- PhD students must also submit their CV as well as a Personal Details document.
On the DIY portal the student should ensure that the following details are correct:
- Student 360⁰ - personal details and courier address
Important Documents:
Personal particulars of PhD student
How to submit electronically for examination
Examination
HDA sends the examination manuscript to the student’s appointed examiners.
After examination, the examiners return an evaluation report to HDA.
Once HDA has received all the evaluation reports for a student from their examiners, they will send it to the faculty.
Results
At the faculty, the evaluation reports are submitted to the Postgraduate Examination Committee (PEC) for the approval of a student’s results.
The results and evaluation reports are then sent to the supervisors/promoters with a request to prepare a memorandum for adjustments if necessary.
After finalizing the results, the faculty will send the approved results back to HDA.
A formal result letter will be issued to the student from HDA once all processes have been concluded in the faculty.
After the examination results have been released, a final manuscript must be submitted to HDA, and the student’s degree will be uploaded for the next graduation ceremony.
Important documents:
Amendments and permission to bind
Graduation
Once the examination process is completed, and the results are finalized resulting in the student passing, the student will qualify for the next graduation ceremony.
The student will then be officially invited by the university for the relevant graduation ceremony.
For any queries regarding the graduation ceremonies, please send an email to NWU-GRAD@nwu.ac.za
Important documents:
Important documents
- Notice of Submission
- Solemn Declaration
- Personal particulars of PhD student
- How to submit electronically for examination
- Permission to submit and publish final copies